Content by Delmarva Document Solutions, AI-enhanced (ChatGPT)
Brought to you by Delmarva Document Solutions
At Delmarva Document Solutions, we know how easy it is to forget about your office printer – until it grinds, smears, or jams right when you’re trying to get a critical job out the door. No matter where your office is located on the Eastern Shore, your print setup needs to keep up with how business is done today.
Here are five clear signs it might be time to consider an upgrade:
Strange Noises in the Corner?
You know the sound. The clicks, the groans, the mysterious thuds. Your printer has been a quiet workhorse for years – until it isn’t. It’s easy to overlook the signs when everything “seems” fine. But when you’re racing to print, scan, or share something important and the machine goes down? That’s when outdated tech turns into an outright roadblock.
Work has changed. Whether your team is in the office, hybrid, or fully remote, they need smarter tools. Printers that integrate with apps, automate tasks, and support the modern workstyle are no longer nice-to-haves – they’re essential.
Is Your Printer Still Stuck in the Past?
If your machine only knows how to copy, print, and scan to email, it’s probably past its prime. Today’s teams expect to work from anywhere – laptops, tablets, phones – and they need cloud-connected tools to get the job done.
Modern multifunction printers (MFPs) do much more. With devices like the Xerox® VersaLink and AltaLink, you can securely store and share documents, automate routine tasks, and reduce manual bottlenecks that slow your business down.
Solutions like Xerox® Workflow Central, available through Delmarva Document Solutions, take it even further – transforming the way you handle documents, all from one device.
Automate the Everyday
Let’s face it – there’s no time for repetitive tasks. With Xerox® Workflow Central, you can:
- Turn printed pages into editable text
- Combine steps like scanning, saving, and emailing into one flow
- Redact sensitive info automatically
- Print from and scan directly to cloud platforms like Dropbox, SharePoint, and more
- Translate documents in over 40 languages
- Turn written notes into shareable files
- Even convert documents into audio for hands-free listening
And the best part? You can stack these workflows together. What used to take five steps now takes one.
How Secure Is Your Printer?
Security isn’t just about firewalls and antivirus software – it includes your office hardware too.
Today’s Xerox printers are built with serious safeguards:
- User authentication: Documents only print when you’re there to release them. No more confidential pages sitting in the tray.
- Data encryption: Keeps info protected while it’s moving to and from the device.
- Password-protected scans: Makes sure only the right people access your PDFs.
- Automatic Firmware updates: Updates help ensure the MFP has the latest security patches, reducing the risk of exploits or malware attacks and freeing IT staff to focus on more strategic tasks.
At Delmarva Document Solutions, we work with small businesses and teams to ensure every machine we deploy is locked down and compliant with the latest security standards.
Too Many Support Calls?
If your IT team is spending more time fixing printers than solving real problems, that’s a red flag. The truth? Up to 60% of help desk calls are print-related.
Today’s Xerox MFPs are smart. They offer:
- Built-in support and help menus
- Step-by-step video guides on-screen
- Automatic software updates
- Access to expert help via the Xerox knowledge base and apps
Let’s put those frustrating service calls in the past.
So, Is It Time?
Upgrading your printer isn’t just about fixing what’s broken – it’s about setting your business up for smarter, more secure, and more efficient work.
At Delmarva Document Solutions, we specialize in helping businesses across the Eastern Shore make that leap. Whether you’re a growing team or an established office, we’ll match you with the right Xerox solution to fit your needs – and scale with you in the years ahead.
Because around here, we don’t just sell printers. We deliver peace of mind.
Ready to see how much more your next printer can do?
Talk to the Delmarva team today and ask about the latest Xerox Workflow Central Platform and productivity-enhancing MFPs designed for local businesses just like yours.
