This article was created with the help of ChatGPT.
Government offices manage a steady flow of paperwork – public records requests, contracts, case files, reports – you name it. Efficiency, security, and accessibility aren’t optional – they’re essential. That’s where the Xerox App Gallery comes in.
Think of it as the “app store” for your Xerox multifunction printer (MFP). These apps expand your device’s capabilities far beyond basic printing and scanning, helping you save time, improve service, and maintain compliance.
Here are the top three Xerox App Gallery apps we recommend for government offices, based on our experience at Delmarva Document Solutions working with local, state, and federal agencies.
Xerox® Workflow Central App
Workflow Central is the Swiss Army knife of document processing – and it’s tailor-made for the needs of government offices.
Why it’s a must-have:
- Secure Redaction – Automatically remove personally identifiable information (PII) before sharing.
- File Conversion – Transform paper into editable Word files or searchable PDFs in seconds.
- Translation – Instantly convert documents into 50 languages to serve diverse communities.
- Audio Conversion – Turn documents into MP3 audio files for accessibility and ADA compliance.
And that’s just a glimpse of what the Xerox Workflow Central App can do – all right from your Xerox MFP, laptop, or mobile device – no separate software or long IT projects required. No Xerox MFP? No problem!
Xerox® Scan-to-Cloud Storage Apps
Government offices are moving more documents to secure cloud environments, and these apps make that process simple and secure. Whether you use Microsoft OneDrive, SharePoint, Google Drive, Box, or Dropbox, Xerox has a Scan-to-Cloud app that integrates directly with your system.
Why it’s a must-have:
- Direct-to-cloud scanning without first saving to a local computer.
- Secure uploads to your approved cloud storage.
- Easy search & retrieval when records are needed later.
It’s a fast, compliant way to digitize records, cut down on paper clutter, and improve record retention practices.
Xerox® Scan-to-Cloud Email App
Email is still one of the most common ways government offices share documents, but changes to email security settings by Google and Microsoft in 2024 and 2025 are making it harder for MFPs to send emails directly using traditional SMTP settings.
The Xerox Scan-to-Cloud Email App solves this problem by sending documents through Xerox’s secure cloud-based email service – eliminating the need for complicated server configurations or IT workarounds.
Why it’s a must-have:
- Future-proof your email workflows against changing security requirements from major providers.
- Send without a PC – scan and email directly from the device.
- Secure cloud delivery that helps protect sensitive documents.
- Simplified address book for quick sending to frequent contacts.
- No cost to use – the app is completely free for Xerox MFP users.
With this app in place, your office stays compliant with new email authentication protocols while ensuring that document delivery remains fast and reliable.
Bottom Line:
These Xerox App Gallery apps aren’t just convenience features – they’re essential tools for modern government offices. By combining the all-in-one power of Workflow Central with secure cloud storage and email integration, your agency can handle documents more efficiently, securely, and accessibly.
At Delmarva Document Solutions, we help government offices identify the right Xerox apps, install them seamlessly, and train staff for maximum results. If you’re ready to modernize your document workflows, now is the perfect time to start. Try the Xerox Workflow Central App, or any of our other apps, free for 30 days or 30 pages and see the difference for yourself.
