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Leasing a copier or printer is a smart, cost-effective option for many businesses. It gives you access to the latest technology without a large upfront investment and often includes maintenance and supplies. But copier leases come with legal responsibilities that, if overlooked, can lead to costly consequences.
One common issue is allowing a new vendor to remove your leased copier before your current lease ends. Here’s why that’s a problem:
1. You Don’t Own the Copier
When you lease a copier, you’re renting it. The leasing company owns the equipment. Only they – or someone they authorize—can remove or relocate it. Letting another vendor remove it without approval may be considered a breach of contract or even unlawful property conversion.
2. Lease Terms Are Binding
Leases have set durations—typically 36 to 60 months—and specific terms for return, payment, and service. Unless you’ve formally ended the lease, removing the copier may violate clauses such as:
- Non-removal provisions
- Return procedures
- Liability for damage or loss
3. You Could Be Financially Liable
If a copier is removed without coordination:
- You may owe early termination fees or the lease balance.
- You might pay for improper shipping or equipment damage.
- You will be financially liable if the equipment is lost by the new vendor.
- Legal fees and credit impacts could follow if the lessor takes action.
4. Not All Vendors Act in Your Best Interest
A new vendor offering to “handle” your old lease or remove your copier might not be coordinating with your leasing company. Unless you have written proof that your lease has ended and obligations are met, do not allow removal.
5. How to Switch Vendors the Right Way
- Review your lease: Know the terms and end-of-lease procedures.
- Contact your leasing company: Discuss options and next steps.
- Coordinate the return: Follow approved packing and shipping methods.
- Get written confirmation: Ensure your lease is closed and the account settled.
Conclusion
Letting another vendor remove a leased copier before your lease ends can trigger legal and financial problems. Always manage lease transitions carefully and work directly with your leasing provider. When in doubt, consult with a lease expert or legal advisor to ensure a smooth, compliant change.
